Monthly Archives: June 2013

Mac Outlook to Windows Outlook Conversion Using Third-Party Tools

Microsoft Outlook is the most popular and widely used E-mail client. This is developed and distributed by Microsoft Corporation. It is available for both Microsoft Windows and Mac OS X operating systems. However, it has different file formats and functionality for both the operating systems. For Mac OS X operating system, it stores all your significant data in the database, unlike PST files for Windows operating system. In order to use Mac Outlook data on Windows machine, you need to convert OLM to PST.

There are many situations, where you may need to convert your Mac Outlook database file to PST file for Windows Outlook. The most common scenarios for this are:

  • Your company has migrated all the system from Mac OS X to Microsoft Windows.
  • Business merger has happened and the parent organization wants to use Windows.
  • You do not have support for Outlook for Mac application and want to migrate to Windows.
  • There is not support team in your organization to deal with Mac OS X machines.

If you are going through any of the above situations and need to move all your data from Mac Outlook, then you have to use commercial OLM to PST Converter software.

Since Outlook for Mac stores all your data in a database, which does not have a file format, you need to first create OLM file, which can later be converted to PST. You can create the OLM file using the following steps:

  • Open Outlook for Mac and select Export option under file menu.
  • Choose “Outlook for Mac Data File (.olm)” option and choose items that you want to include in the backup.
  • Select “No, do not delete items” radio button and click continue.
  • It asks for a location to store the OLM file.
  • Choose a location and click Save.

Once the OLM file is created, then you can proceed for conversion using the commercial tools. The software are very easy to use and can effectively convert all the OLM file objects, including contacts, notes, mails, tasks, and more.

Mac Outlook Recovery if OLM File Becomes Unreadable Post Corruption

Hard disk failure, system breakdown, operating system malfunction, and virus infection are some of the most common causes of data loss. Such issues may take place at any point in time and affect any operating system, including Mac OS X. When you face data loss, you may also lose your critical E-mails, tasks, notes, contacts, and other data from Outlook for Mac. In such situations, an updated backup comes handy and saves your time in Mac Outlook repair process.

MS Outlook for Mac provides you the following easy and effective backup methods, which are very useful to avoid data loss:

  • OLM File Backup
    • Use Export option under File menu.
    • Select “Outlook for Mac Data File (.olm)” option and select the items to include.
    • Choose “No, do not delete items” option.
    • Copy Microsoft User Data Folder
      • Go to Documents directory- /Users/username/Documents/.
      • Copy Microsoft User Data folder.
      • Paste the folder to external hard drive or backup drive.

When you need to restore the data from backup, you can do any of the followings:

  • Use Import option under File menu, select the OLM file, and click Continue.
  • Close all MS Office applications and copy Microsoft User Data folder in Documents. Restart Outlook and let it Rebuild the database using Database Utility tool to accommodate new items.

The database restore from backup seems a very easy, quick, and straightforward process. However, sometimes you may find it very difficult to restore the data from backup, especially OLM file. The problem generally occurs if the OLM file itself is damaged and Outlook cannot recognize it.

OLM file corruption is a very frequent issue and you need to use third-party OLM repair tools. Such applications are capable of effectively extracting inaccessible data from damaged OLM file. They retrieve all Outlook data file objects, such as mails, tasks, notes, contacts, calendar entries, appointments, attachments, and more.